Surplus Department Item Pick-up

The University of Iowa Surplus department has an online property removal form to facilitate the removal process which enhances the sale and security of university property. This gives UI Surplus the ability to track potentially high profile items from the time the pick-up occurs until the item is sold while providing continual feed back to the departments throughout the removal process via automated e-mails. All surplus removal requests will go through workflow to reduce the amount of time a request takes to arrive at the surplus department.

MFK:  A single Master File Key (MFK) is required for all disposal requests.  This is used to determine workflow routing and used as the MFK if a reimbursement is applicable.  Users can store favorite MFK’s in their user profile.  Please work with your supervisor or area accountants for an appropriate MFK.

Please see training script for instructions on how to add a favorite MFK .

Training: Training videos are available under the Help tab on each screen within the Surplus Removal Request application.

Surplus or Landfill?

Surplus:

  • Send items to Surplus that are re-saleable or recyclable. 
  • Re-saleable items should be intact and in working condition. 
  • Furniture items that are un-repairable or are made of metal can be recycled.
  • Broken or unusable items that contain materials such as glass, metals, or paper may be recyclable.
  • All electronics whether they work or not should be sent to Surplus.

Landfill:

  • Items that are destroyed, un-saleable, un-recyclable, or construction debris should be sent to the landfill via the contracted  waste management vendor. 
  • Do not send items containing hazardous materials to the landfill. 
  • For hazardous materials contact Environmental Health and Safety (EHS).

What’s New? 

The new application includes several enhancements:

  • Integrations: 
    • Identify Data Warehouse (IDW): Pulls people data, departments and building data to easily populate request form and building selection for pick-up.
    • Capital Asset Management: Pull asset information directly into disposal requests.
    • PeopleSoft General Ledger (PSGL): Validate MFK codes.
    • Universal Workflow (UW): Streamlined routing for approvals. 
  • Legacy Routes: Copied into UW for offices, including sublevels.
  • MS Outlook Integration: Schedule self-deliveries and add to your calendar.
  • User-Friendly Features: 
    • Helpful hints throughout the application.
    • Training videos for each menu item.
    • Mobile compatibility for creating requests and scanning tags.
    • Bidder portal for scheduling pickups.   

New Form Requirement/ MFK:  A single Master File Key (MFK) is required for all disposal requests.  This is used to determine workflow routing and used as the MFK if a reimbursement is applicable.  Users can store favorite MFK’s in their user profile.  Please work with your supervisor or area accountants for an appropriate MFK.

Please see training script for instructions on how to add a favorite MFK .

Training: The Surplus Disposal Application is intuitive, with training videos available under the Help tab.

Bidder Portal: https://surplus.bo.uiowa.edu/GovDeals/
Please see training scripts for instructions on how to use the Bidder Portal and to schedule pick up for GovDeals winning bids.