Outside Sales Vendor

Surplus will fill out a bill of lading identifying each item contained within the shipment of property being delivered. When the sale of these items has been completed, the vendor will provide documentation containing the item, date of sale, and selling price. Surplus will work with the vendor to reconcile with the bill of lading, identifying each item to insure all state property is accounted for.

Metal Recycling Vendors

Items containing metal being sent for recycle should be weighed.  The documentation should include a description of the material, weight, and price per pound. Weight scale tickets shall be electronically printed when all possible. Items picked up from surplus or at another location on campus shall be documented and the vendor shall sign a receipt of property.

Metals that are being held for commodity rates or removal of plastics or other materials shall be noted in the monthly statement from vendor.

Payment

All items sold or recycled through an outside vendor shall be paid for within 45 days of the sale of the item. If payment is to be delayed the vendor shall notify University of Iowa Surplus explaining the delay in writing.

Metals that are being held for commodity rates or removal of plastics or other materials shall be noted in the monthly statement from vendor explaining the delay of payment.